In accordance with the General Data Protection Regulation (GDPR/RODO) and the Polish Act on Personal Data Protection (Ustawa o ochronie danych osobowych) of May 10, 2018.

1. Data Controller

Company Name:
[Enter company name]

Owner:
[Enter owner’s name]

Registered Address:
ul. [Enter street], [Enter house number], [Enter postal code] Warsaw, Poland

Contact Information:
Email: [Enter email]
Phone: [Enter phone number]

2. Types of Collected Data

We collect the following personal data when you interact with our website:

• • Identification data: Name, surname, company name (if applicable).

• • Contact details: Email address, phone number.

• • Technical data: IP address, browser type, operating system, device information.

• • Usage data: Information about website usage, preferences, and interactions collected via cookies and tracking technologies.

3. Purpose of Data Processing

We process personal data for the following purposes:

• • To respond to inquiries and provide customer support.

• • To enhance website functionality and user experience.

• • To deliver marketing communications, such as newsletters (with your consent).

• • To fulfill legal obligations and prevent fraudulent activities.

4. Legal Basis for Processing Data

We process personal data based on Article 6(1) of GDPR (RODO):

• • Consent (Art. 6(1)(a)): For newsletters, cookies, or optional features requiring explicit approval.

• • Contract fulfillment (Art. 6(1)(b)): To provide services or process transactions.

• • Legal obligation (Art. 6(1)(c)): To comply with tax, accounting, or regulatory requirements.

• • Legitimate interest (Art. 6(1)(f)): To maintain website security, analyze usage trends, and improve services, provided your rights are not overridden.

5. Data Retention Period

We retain personal data only as long as necessary:

• • Customer inquiries: Up to 2 years after resolution.

• • Marketing data: Until you withdraw consent or unsubscribe.

• • Technical logs (e.g., IP, cookies): Up to 12 months, unless required longer for security purposes.

• • Legal and tax-related data: 5 years, as mandated by Polish law.
    After these periods, data is securely deleted or anonymized.

6. Data Sharing and Third Parties

We do not sell or rent your personal data. Data may be shared with:

• • Service providers: Hosting, email marketing, and analytics partners acting as processors under GDPR-compliant agreements.

• • Authorities: Legal or regulatory bodies when required by law.

• • Third-party tools: Platforms like Google Analytics or Facebook Pixel (subject to your cookie consent).
    A detailed list of processors is available upon request at [Enter email].

7. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your experience:

• • Essential cookies: Necessary for core website functionality (non-optional).

• • Analytical cookies: Measure traffic and site performance (optional).

• • Marketing cookies: Enable personalized ads and tracking (optional).
    You can adjust preferences via our cookie consent tool or browser settings. For details on how to manage cookies, see our Cookies Policy.

8. User Rights (GDPR/RODO)

You have the following rights under GDPR:

• • Right to access: Obtain a copy of your data.

• • Right to rectification: Correct inaccurate or incomplete data.

• • Right to erasure: Request deletion of your data (“right to be forgotten”).

• • Right to restriction: Limit processing under certain conditions.

• • Right to data portability: Receive your data in a machine-readable format.

• • Right to object (Art. 21): Oppose processing based on legitimate interest (e.g., marketing) or request cessation of processing under legitimate grounds, except when required by law.

• • Right to withdraw consent: Revoke consent at any time without affecting prior processing. To withdraw consent for marketing or cookies, use the “Unsubscribe” link in emails or adjust settings via our Cookie Preferences tool.

To exercise these rights, contact us at info@waipix.com. We will respond within 30 days.

You may also lodge a complaint with:
Polish Data Protection Authority (UODO)
ul. Stawki 2, 00-193 Warsaw, Poland
Website: www.uodo.gov.pl
Email: kancelaria@uodo.gov.pl

9. Security Measures

We protect your data with robust measures, including:

• • SSL/TLS encryption for data transmission.

• • Restricted access controls and employee training.

• • Regular security audits and updates to systems.

10. Cross-Border Data Transfers

We do not transfer personal data outside the European Economic Area (EEA), unless strictly necessary for service provision and in compliance with GDPR requirements. When transfers occur, we ensure protection through:

• • Standard Contractual Clauses (SCCs) approved by the European Commission.

• • Binding agreements with third-party providers.
    Details of transfers are available upon request at [Enter email].

11. Affiliate Links and Advertising

Our website may include affiliate links. Clicking these links may result in us earning a commission at no extra cost to you. See our Affiliate Disclosure for more information.

12. Changes to This Privacy Policy

We may update this policy to reflect legal or operational changes. Significant updates will be communicated via:

• • Email (if we have your contact details).

• • A noticeable banner or pop-up on our website.
    Last updated: [Enter date].

13. Contact Information

For questions, concerns, or to exercise your rights, reach us at:
Email: [Enter email]
Address: ul. [Enter street], [Enter house number], [Enter postal code] Warsaw, Poland